Your attendance is requested at a meeting of the Finance and Policy Committee to be held on
22nd September 2008 at 7.30p.m at The Parish Office, 3 Gorringe Valley Road, Willingdon.

Signed

Graham J Parish (Clerk to Willingdon and Jevington Parish Council)

17th September 2008

The Press and the Public are reminded that they must remain silent when the meeting is in progress in accordance with the Public Bodies (Admission to Meetings) Act,1960.
Comments or questions from members of the public on matters on the agenda will be received at the Chairman's discretion. This will normally be at the end of the 'open' part of the meeting and the time allowed will be 10 minutes. * The press and public are advised to wait until the resolution to exclude the press and public has been proposed and voted upon before withdrawing.

AGENDA
1. Apologies and declaration of Substitute Members

2. Declaration of Interests: To receive notice of declarations of personal and prejudicial
interests in respect of items on this agenda.

3. Minutes of the last meeting held on 21st July 2008

4. Matters Arising
a) Grant for Willingdon Memorial Hall
b) Parish Maps at Willingdon Memorial Hall
c) Insurance Renewal
d) Additional BT Line or Skype?
e) Huggetts Lane Charity and Trustees

5. Finance Officer/ Responsible Finance Officer - Report (including)
a) Bank reconciliation
b) Budgetary Control
c) RBS Software
d) "Dreamweaver" web-site software

6. Risk Assessments
a) Course 5th November at Stone Cross
b) Other issues

7. Diary of Meetings for Budget Setting

8. Parish Administration - Parish Clerk - requiring action/for information
a) Progress through Partnership - Self Assessment Review document
b) East Sussex Downs and Weald NHS - Director's Annual Report
c) East Sussex Downs and Weald NHS -Patient Prospectus 2008/09
d) EAVS 2008/09 Directory
e) Fieldwork Campaign to Protect Rural England September 2008
f) South Downs Joint Committee - Dutch Elms Disease
g) WDC Free Electric Blanket Testing Timetable

9. Any Other Urgent Business agreed by Chairman to be noted for referral to relevant
Committee or Council

10.The Chair will move that, in accordance with Section 100 (a) (4) of the Local
Government Act 1972, that the press and public be excluded from the meeting during the
discussion of items 25 on the Agenda as there is likely to be a disclosure of exempt
information as defined within Paragraph 12A of the Act.

11. Confidential Business
* Staffing Matters
i. Ratification of the appointment of the Parish Clerk and Assistant Clerk and recommendation that the Council nominate the Clerk as Proper Officer and RFO.
ii. Key holders conditions of employment.

* Property Matters
i. Parish Office re-location any update / action