The minutes of the meeting of the Parish Council held on 17th September 2007 at Willingdon Primary School Rapsons Road Willingdon.
Present
Councillor J Pritchett (Chairman) (JP)
Councillors:- Bonnie Beck (BB), Trish Delaney (TD), Fran Pritchett (FP), Dick Broady (DB),
Graham Broom (GB), Jo Carr (JC), Colin Laycock (CL) (Present from C07/34 - C07/44),
Christina Lynn (CLY), Stephen Shing (SS), John Martin (JM), Daniel Shing (DS), Y Puttee (YP),
L Francis (LF), R Cussons (RC), Ray Ingram (RI), Sandra Fullman (SF), Jim Gleeson (JG)
Also present:-
The Clerk (CA)
The Finance Officer (LP)
1 member of the public

The meeting was preceded by a talk by Ian Hunt a Non-Executive Director of East Sussex Hospitals NHS Trust, on The Foundation Trust Application. Mr Hunt explained the process and the benefits of joining the trust, how it would be set up and how this would differ from the existing arrangements. A question and answer session ensued and application forms to become a Local NHS Foundation Trust Member and a 'Local Choices, Local Voices' Consultation document were distributed to members.

ITEM
NO SUBJECT
CO7/34 Apologies and reason for absence
Derek Cooper - Working
ESCC/WDC Councillor Roy Martin - Another meeting
C07/35 Declaration of Interests
None

C07/36 Minutes of the last meeting
The minutes of the meeting held on 30th July were accepted and adopted. Proposed by Cllr Colin Laycock, seconded Cllr Dick Broady, unanimously agreed.

C07/37 Matters Arising from these minutes not otherwise on the agenda
None
C07/38 Public Question Time
None
C07/39 Reports
a) County Council -
Cllr Stephen Shing
Cllr Shing gave his report See Appendix A.
Cllr Shing advised he had contacted ESCC re overgrown hedges and Public footpaths in
the area. Cllr Christina Lynn commented that The Twitton had not been cut. Clerk to
contact ESCC.
Cllr Jim Gleeson advised that ESCC had cut Tott Yew, but had made such a bad job, that
2 residents had finished the work themselves. Clerk to advise ESCC.
Cllr Shing advised Council of the planned Tescos' crossing. Cllr Jim Gleeson commented on the on the timing of the works, as this will impact on children who are now back to school
and therefore will cause inconvenience when going to and from school, and asked why it
could not have been carried out during the summer holidays. Cllr Stephen Shing
reported from residents comments, that during term time the impact is less as children
cross twice, to and from school during the day, whereas during holidays, children could
cross at any time on a number of occasions.
Cllr Shing mentioned the length of time that the subway maintenance had taken. the Clerk reported that ESCC had been contacted and they had advised that there had been
problems in getting the appropriate contractors to do specialised works, and also that
an e-mail had been received confirming these further delays, with an envisaged
re-opening on Monday 24th September 2007.
Cllr Pritchett requested that the Clerk write to ESCC to request details of why the work
on the subway had taken so much longer than originally advised. Clerk to write to ESCC.
Cllr Roy Martin
See Appendix B

b) Wealden District Council -
Cllr Stephen Shing
Cllr Shing gave report, see Appendix C.
Cllr Daniel Shing
See Appendix D
Cllr John Pritchett asked if there were any thoughts in relation to the LDF, Cllr Daniel
Shing advised that there was not at the moment.
Comments were made reference the cuts in the no. 51 bus route and that the last bus out
of Eastbourne will 6.45pm and the last bus to Eastbourne from Hailsham will be 7.20pm,
therefore rendering people stranded if catching the 7.20pm bus into Eastbourne. Clerk to
write to Eastbourne Bus Company.

C07/40 Report of Council Chairman
Cllr John Pritchett gave his report. See Appendix E
C07/41 Report of the Clerk to Council and correspondence received by the Clerk for action/noting
a) Items for Action and Information
Items for Action
" The Cuckmere Estuary draft flood risk management strategy consultation.
Views to be formulated as a Council. Members to send their views to the Clerk by 17th October 2007.

" District/Parish Office Conference - Wednesday 21st November 2007
Cllr John Pritchett and Cllr Dick Broady volunteered to attend. Cllr Dick Broady to confirm his availability.

" South Downs Joint Committee - Proposal to underground power lines Friston -Jevington-Wannock
Members agreed unanimously in favour of the proposal. The Clerk to report views to the South Downs Joint Committee.

" East Sussex Downs and Weald NHS Primary Care Trust - Annual General Meeting on Thursday 27th September 2007
Cllr Trish Delaney to attend.

" The Queen's Award Voluntary Service 2008
Members advised of scheme.

" Wealden District Council Value for Money Study with Wealden Parish & Town Councils
Clerk to advise WDC that 2 members will attend and to advise members of the date when confirmed by WDC, in order that Councillors may volunteer to attend.

" Notice of Councillors annual leave dates
The Clerk requested that Members advise the Parish office of proposed dates when they are on annual leave.

" Request to purchase Digital camera for the Parish Council Office
Members agreed unanimously for the purchase of a digital camera for the Parish office. Request to be presented at the next Finance and Policy meeting.

Items for Information
" Regional Spatial Strategy for the South East (The South East Plan) - Publication of the Panel Report

" Short Delivery Report on East Sussex Local Transport Plan 2006 to 2011

" Temporary Traffic Order - U7934 Oldfield Road, Lower Willingdon.

" Wealden District Council - Agenda and Reports for the Council Meeting 11th July 2007

" Local Development Framework -Draft Plan responses from The Parish Council

" WDC - Blanket testing St John's Church Hall Polegate 16th October
10 -12 noon
Notice to be put on Parish office notice board

" Replacements Of Rights of Way
Members advised. Item to be taken to next Amenities meeting and Clerk to copy to Cllr Stephen Shing

b) Meetings Schedule for 2008
To agree a schedule of future meetings.
Item to be taken to next Finance and Policy meeting.

C07/42 Report of Responsible Financial Officer
(a) Orders for payment August 2007
Finance Officer gave a summary of expenditure to date and of Council reserves.
The Finance Officer updated members on the new play equipment work at Huggetts
Lane Recreation ground and requested that the Recreation Chairman, Cllr Derek
Cooper and Recreation Committee members, visit the site in order to receive their
approval for the payment of invoice for work.

(b) Budget requirements - To discuss the budget time procedure
Finance Officer to provide detailed budget expenditure for the financial
Year ending 31st March 2007, in order to plan budget expenditure for financial
year 2008 - 2009.
(c) To discuss future project expenditures.
Finance Officer informed the Council that she requires details of all future proposed
projects for the financial year April 2008 - March 2009, in order to set Precept,
before November 2007.
Cllr Jim Gleeson enquired if more monies could be allocated from the reserve to the
Hindsland Project. To be taken to next Finance and Policy meeting.

C07/43 Walk of the Parish Boundaries reference Cllr Linda Francis
Cllr Linda Francis proposed to complete a walk of the Parish boundary on Saturday 29th
September 2007 at 2pm. Cllrs wishing to attend to meet at the Parish office.

C07/44 Proposed Motion to Parish Council to send to Eastbourne Borough Council
"This Council supports Eastbourne Borough Council's opposition to car parking charges and calls upon them to be consistent in their approach to this subject. They should reconsider their policy of charging local Willingdon residents at Butts Brow Car Park, whilst allowing Eastbourne residents from up to 7 miles away to have free parking."
A discussion ensued. Decision made to write a letter to Eastbourne Borough Council reference concerns over this matter. Cllr Jim Gleeson to visit Parish office to assist in formulation of letter with Clerk.
3 Councillors abstained.

C07/45 To consider quote from Southern Land Services for work to clear the stream and the banks of Meachants Lane stream
To cut banks and clear arisings including falling tree - £1250.00 + VAT

The Clerk advised Members of the situation. Members agreed that the Clerk should obtain two further quotes.
Cllr Stephen Shing and the Clerk to write to the MP Nigel Waterson and the Environment Agency reference this issue.

C07/47 Request for volunteers to train and operate a SID (Speed Indicator Display)
Cllrs Ray Ingram, Ron Cussons, Dick Broady, Stephen Shing, Daniel Shing and John Pritchett volunteered.
It was agreed that initially Members would train and use the SID, with the possibility of opening up the opportunity for other volunteers to train in the future.
Cllr Jim Gleeson advised members that Cllrs Derek Cooper and Ron Cussons had been Co-opted onto the Traffic Sub-Committee.

C07/48 Minutes for ratification
a) Amenities 20/8/07 and 10/9/07 - Cllr John Martin
The minutes of the meetings held on 20th August and 10th September 2007 were
accepted and adopted.
Proposed Cllr John Martin, seconded Cllr John Pritchett, unanimously agreed.

Cllr Graham Broom thanked the Clerk and the Assistant Clerk for their efforts and
In making the Willingdon in Bloom award presentation evening such a success.
This was seconded by Cllr John Pritchett.

b) Planning and Licensing Applications 20/8/07 and 3/9/07 - Cllr Fran Pritchett
The minutes of the meetings held on 20th August and 3rd September 2007 were
accepted and adopted.
Proposed Cllr Fran Pritchett, seconded Cllr Linda Francis, unanimously agreed

c) Finance and Policy - Cllr Colin Laycock
The minutes of the meeting held on 3rd September 2007 were
accepted and adopted.
Proposed Cllr John Pritchett , seconded Cllr Linda Francis, unanimously agreed

d) Strengthening Local Relationships 3/9/07 - Cllr John Pritchett
The minutes of the meeting held on 3rd September 2007 were
accepted and adopted.
Proposed Cllr John Pritchett, seconded Cllr Dick Broady, unanimously agreed

C07/49 Reports of Parish Representatives
a) Wealden Association of Local Councils - Cllrs Ron Cussons/ Linda Francis
Cllr Linda Francis reported on the content of the meeting.
b) Village Hall Representatives
(i) Willingdon Memorial Hall - Cllr Ron Cussons
Cllr Ron Cussons advised there had not been any meetings since the
previous report, but advised Members of the Opening ceremony of
the Memorial Hall. - See Appendix F

(ii) Wannock Hall - Cllr Yvonne Puttee
Cllr Yvonne Puttee updated Members on the Management meeting
Attended and the progress on the refurbishment of the hall.
(iii ) Jevington Hall - Cllr Jo Carr
Cllr Jo Carr updated Members on the legal action that has been
launched with regard to proposed access and car parking facilities.
c) Jevington Sports and Cricket Club - Cllr Ms Carr
Nothing to report
d) Cuckmere Community Bus - Mr L Baker
Nothing to report, next meeting 24th October 2007
e) Willingdon Neighbourhood Watch - Cllrs Dick Broady/Ray Ingram
Cllr Ray Ingram advised Members of a meeting with Dave Smith the Crime
Prevention Officer and the possible future cuts in Police and PCSO posts. Cllr John
Pritchett suggested that the Council should write letters of protest should this happen.
Cllr Dick Broady enquired if the Council had received a letter from the
Neighbourhood Watch team, advising of items available from them. The Clerk
reported that no such letter had been received so far. Cllr Dick Broady to follow up.
Cllr Dick Broady asked if the vandalised seat in Coppice Avenue will be replaced.
Assistant Clerk advised it will be replaced.
C07/50 Any Other Urgent Business - for noting or reference to next Agenda for Council
or appropriate Committee
" Cllr Ron Cussons asked if we pay for transport for the PCSO. Advised
we do not.
" Cllr Dick Broady advised Members of comments received from a Parishioner on the excellent service provided to him by the Clerk and Assistant Clerk.
" Cllr Ron Cussons advised Members of positive comments from residents on the service provided by the Clerk and the Assistant Clerk.
" Members were updated on the issue of the bus shelter in Farmlands Way being situated the wrong way round. Cllr Yvonne Puttee advised Members that the bus shelter in St Anne's Road is also the wrong way round.
" The Clerk proposed that Councillors come into the Parish office for a day or half day to get an understanding of how the Parish office runs.
Members agreed and will contact the Clerk/Assistant Clerk to advise when able to attend.
- Cllrs Dick Broady/Ray Ingram - Mr L Baker
C07/51 Next Meetings:-
Planning - 24th September, 15th October
Recreation - 24th September
Traffic Sub-Committee - 18th September