ITEM

NO

SUBJECT

ACTION

BY

WB09/1

Election of Chairman

Cllr Francis was unanimously elected as Chairman

WB09/2

A Apologies and Substitutes

Cllr Christina Lynn

WB09/3

Declaration of Interests

None

WB09/4

Minutes of last meeting

Minutes of the meeting held on 30 th June 2008 were signed as a true record.

WB09/5

Matters Arising

None

WB09/6

Review - 2008 Competition

• Judging -The judging process was discussed under this item, other issues were discussed under the appropriate agenda item.

Resolved that : - the whole committee or designated judging panel should judge all categories.

All

WB09/7

Business Plan

i) Categories – The categories were discussed.

Resolved that : - the categories for 2009 would be Private Front Gardens; Window boxes, hanging baskets and containers; Places of Worship and Educational Establishments; Other Commercial Premises including Beer and Tea Gardens; Special Environmental Projects. There would be a 1 st, 2 nd, and 3 rd prize for each category and a certificate of appreciation for all entrants.

• Sponsorship –

Resolved that : - Last year’s sponsors would be approached plus Eastbourne Herald, Jevington Resident’s Association and other selected contractors such as Graham Pocock.

• Budget – It was noted that possible savings could be made by including the entry form in an A3 folded Parish Newsletter and the Clerk pointed out that a budget provision could be made for this project.

Resolved that : -The prize money would be kept the same as the previous year and the printing to a maximum of £150. Other costs would be limited to the hire of the hall and refreshments for the presentation, and that with sponsorship, the project should be self financing.

GJP

GJP

GJP

WB09/8

Rules of Competition

Resolved to: - Delete “No late entries will be accepted” and “Full judging guidance will be sent upon receipt of a correctly completed and legible entry form”. Add “Presentation date, time and place”, to entry form.

GJP

WB09/9

Timetable and Action Plan

Resolved that: - Closing date will be 30 th June,judging would take place week commencing 5 th July, the presentation would be on a suitable evening week commencing 12 th July (possibly Thursday 16 th July subject to hall availability).

GJP

WB09/10

Risk Management – the planters although, not part of the sub-committee remit, were discussed as a potential risk. It was agreed that this needed to be added to SLR Agenda.

GJP

Any other business – Urgent items or items for noting or referral to next Agenda.

None

Date of next meeting

Working Group – 15 th June 2009

Meeting Closed at 20.45hrs.